Like any other country and jurisdiction, there are requirements set by law, the country and also the organization you work with in the collection of documents before an employee will resume work. These documents vary based on organizations, type of work and the role played by the individual employee.

There are lots of requirements employees should keep in mind during onboarding new employees. One of these are the documents employer needs to submit to complete their onboarding process. Most of these documents are forms which the employees are required to fill out to be legally employed in the United States.

Minor documents required by employers from employees before working in the US

Benefits Paperwork

This is a very important document that employees are required to fill. This includes the organization’s retirement plan and benefits, insurances; such as health, life insurance and disability insurance. You are required to take your time and complete these forms before submitting to your employer.

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Documents for Job Application

During Test Consent

For some organizations that drug test is mandatory for employees or some categories of employees, before this drug test can be carried out, a consent is required from the employees before the organization can carry out the drug test on these employees.

Because of this, the form must be issued out to all affected employees and they are required to fill and submit same to the employer.

Emergency Contact Details

Employees are also mandated to fill out emergency contact details to their employers. This will also include details of employee’s medical history, outline of allergies and other important information.

Employee Handbook

It is important that your new employee gets acquainted with the organization’s employee handbook. Employees are required to sign an acknowledgement for the handbook. To ensure all employees read the handbook, they are required to sign through all the pages of the handbook. This will ensure effectiveness and assurance that they have completely read the handbook.

Employee Goals Form

Ensure your employees work with goals. It is a good start for your employees if they set goals for themselves and work towards achieving these set goals. You can make use of a worksheet that enables the creation of SMART (Specific, Measurable, Achievable, Relevant, Time-based) goals for themselves.

To ensure effectiveness and motivation, their supervisors can always follow up with them on their goals to monitor their progress towards the set goals.

Employment Contract

This is another document that shows in details the employee’s job information, the job title, the job description, roles, the length of current employment, the compensation plan and other benefits of the employment.

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The Non-Disclosure Agreement

This is another important document that must be made available to employees for their assent. If the organization deals with confidential information, it is necessary to have all your employees sign a non-disclosure agreement to make sure this information don’t get out of the company.

Conclusion

These are some of the minor documents required by organizations for employees to sign or fill out so as to complete your employment process. Have other queries? you can comment below.

Documents Required by Employers from Employees in the US

Documents Required by Employers from Employees in the US