How to Write a Perfect Two Weeks’ Notice Letter with Samples

Perfect Two Weeks’ Notice Letter

A two weeks’ notice letter is one of the necessary documents you need to create when trying to leave you job. It is simply a resignation letter written with the intention of notifying your employer that you will be quitting your job in the next two weeks’ time.

For some organization, it is a basic requirement that any employee who wishes to resign from his or her position at the company to submit their two weeks’ notice while for others it is just a professional courtesy. As an employee who wishes to resign, it is important that you give notice when you’re about to leave your job as this will give the organization enough time to recruit a replacement who will handle your position.

When writing your notice, it is important to bear the following in mind;

• Use your most professional tone in every sentence of your letter. Do not include any unnecessary details such as past hurts or grievances that you may have had to encounter while working there.
• Ensure to give explicit reason or reasons for your intentions to part ways with the organizations. If your reasons are due to getting a better job, pursuing other career opportunities, you are no longer comfortable in your working environment or you have family issues to take care of. Do well to spell it out in your letter to help your employer better understand.
• Go about your normal duties diligently in the organization for two weeks as you stated in your letter. Stick to your normal routine as you did in the past. Don’t start disobeying orders from superiors or coming to work late simply because you are resigning in two weeks.

It is best to leave your job with you and your employer still seeing eye to eye rather than have to leave with any hard feelings and animosity which is why your two weeks’ notice letter is very important to help your employer plan ahead of time.

The next part would be on how to actually script your letter. A good tip is to keep you letter concise, brief and straight to the point without sounding unprofessional or rather too audacious

Header of the Letter

A well written two weeks’ notice letter must include a header which consists of your name, address, contact details as well as that of your employer.

Example

                                 John Marky

                                21 Paulson Street

                                Lagos, Nigeria

                                (+234) 803-123-4567

                                example@gmail.com

                                September 23, 2025

                                 Felicia Sam

                                General Manager

                                Max and Sons LTD

                                19 Sunrise Avenue

                                Lagos, Nigeria

Dear Mrs. Sam,

Body of The Two Weeks’ Notice Letter

The second part contains the actual body of your letter. The first paragraph spells out clearly your intentions to resign and gives the exact date you wish to do so, which will be fourteen days away from the date of handing in the notice.

The next part would actually involve telling your employer about your reasons for leaving the job. Ensure to keep it brief and don’t drag on with too much unnecessary details.

Finally, appreciate your employer for the time you shared while working there at and how much of an honor it was to serve the organization. Although it is not a necessity, it is still seen as a sign of good faith.

Example

I am writing to inform you of my intentions to resign from my position as sales representative with max and Sons Limited, effective from September 28, 2025. It has been my utmost pleasure working with such a team at the organization which I have come to consider as a family over the course of three years.

My reason for giving this notice is due to the fact that I have been offered an opportunity in a different industry and it has been a lifelong dream of mine to be given such a platform.

I promise however to faithfully carry out my assignments with full dedication and total commitment as before until the day of my departure from Max and Sons Limited.

Also, I will offer my unwavering support to the smooth transition for any available replacement.

Sincerely,

John Marky

Delivering the Letter

The final step which is often the most daunting would be delivering the letter. You can choose to deliver your letter, send it via email, or do so over video conferencing.

In summary, the main reason for writing the two weeks’ notice letter is to tell your employer when you’re leaving, why you’re leaving, why you choose to leave is not an obligation to state. You’re however advised to keep it strictly professional, brief and straight to the point.